Privacy Policy

The term ‘ProLegalTech’ or ‘us’ or ‘we’ refers to the owner of the website whose registered office is PilotBean Ltd t/a ProLegalTech, Office 7, 35-37 Ludgate Hill, London, EC4M 7JN. Our company registration number is 05182324.

We value your privacy and take the protection of your personal data seriously. The following sections detail how we gather and use your data. The data that ProLegalTech stores and how it is used depends on your relationship with ProLegalTech and what services you use. 

Privacy policy overview

  • We only store the minimal amount of data that is required to provide a requested service
  • We use your data to respond to enquiries about our services and to provide our services to you
  • We delete your data when it is no longer required
  • We have the relevant security in place to protect your personal data

Customer support

We communicate with our users via email or telephone in order to provide information or services relating to their account or enquiry. Any contact information will only be used for the purpose of this communication.

Personal information

As a user of our website, you have the right to the following:

  • Opt out of receiving communications
  • Right to update any inaccurate data we hold about you
  • Object to us processing your information
  • Access any data we hold about you

To exercise any of these rights, please contact

Contact forms

We collect the following information via our contact form:

  • Name
  • Email address
  • Message

ProLegalTech will only respond to submissions via the contact form when appropriate to do so and will be directly related to your enquiry. Email addresses will not be shared with any third-parties and will only be used by ProLegalTech for this single enquiry. Your email address will never be added to a mailing list or passed on to any third-parties for this purpose.

We are required by law to store all business emails sent and received for a minimum of 6 years.

Data security

ProLegalTech takes reasonable steps to protect personal information in its possession from loss, misuse and unauthorised access, disclosure, alteration and destruction. We have in place appropriate physical, electronical and managerial procedures to safeguard and secure this information. However, we cannot guarantee the security of information on or transmitted via the internet.

ProLegalTech will retain personal data we process on behalf of our clients for all long as is required to provide services to our clients. ProLegalTech will retain and use this personal information as necessary to comply with our legal obligations, resolve any disputes and enforce our agreements.

The security of your personal information and our clients? information is important to us. When you enter sensitive information (such as login credentials) we encrypt the transmission of that information using secure socket layer technology (SSL). We follow standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet or method of electronic storage is 100% secure, therefore, we cannot guarantee its absolute security. If you have any questions about security on our web site, you can contact us via the details below.

Data integrity

ProLegalTech processes personal information in a way that is relevant for the purpose for which is was collected and authorised by the data subject. We take reasonable steps to ensure that personal information is accurate, complete and reliable for its intended use.

How do I change my cookie settings?

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit

Our services sometimes use cookies to help our clients better analyse the success of their email and other online marketing campaigns. The cookies we use are often correlated with information that can identify an individual, but this information is not shared with anyone other than the client. As with the email addresses and other information we maintain and process for each of our clients, this information is not used by us except as described above or shared with other ProLegalTech clients.

Data sharing

We do not pass on or sell any information about our clients to any other business or organisation unless legally obliged to do so by the relevant authorities.

Our clients

ProLegalTech is not responsible for its clients own privacy policies and makes no representations about their accuracy. If you have questions about our clients practices, we recommend you check their privacy policies and/or contact them directly.

Log files

Our systems automatically gather some information about visitors, including IP addresses, browser type, language, and the times and dates of webpage visits which is used to administer the site.

ProLegalTech will make no attempt to track or identify individual users, except where there is a reasonable suspicion that unauthorised access to our systems is being attempted. 

All log file information collected by ProLegalTech is kept secure and no access to log files is given to any third party.